TRANSLATING VISION TO THE VENUE
The loyalty of world-class planners is not easily earned.
Whether you’re putting on a single event or you’re a planner with multiple events, there’s plenty of top-notch tent and event rental companies to choose from.
So, why do the planners of high-stakes events keep choosing us?
And how are planners often converts after only a single event?
It’s not just our catalog. Nor our concierge service. It’s not even our flawless execution of your vision.
It’s that moment you realize the thousand critical details you never had to think about, let alone stress over. It’s the art and science of translating vision to the venue.
STEWARDS OF YOUR VISION
It’s about trust. Planners trust their vision with us. Planners trust their reputations with us. Planners trust we’ll never derail their vision.
As the visionary, nothing is more important for achieving the unforgettable event than remaining rooted, lockstep with your vision.
That won’t happen if you’re stuck managing the thousand critical details required to successfully dress the venue.
But you can’t pass the responsibility to anyone else – unless there’s implicit trust.
Planners love us because we’re not just a rental house. Planners love us because we’re partners they can trust.
And planners trust us because we lead with empathy, connection, and presence. We are not there for you. We are there with you. And you feel it from our first conversation.
But trusting us as people is still not enough to command the loyalty of world-class planners.
Planners must trust we excel at the fundamentals.
THE FUNDAMENTALS
Our operation is built on a holistic devotion to every detail.
There is an art and a science to translating your vision to the venue. But it means nothing without the fundamentals to support the entire process.
We understand that the difference between an ordinary event and an extraordinary one lies in the details. Originally founded in 1980 – and now led by the dynamic wife-husband duo of Amy and Bryce, we’ve spent over four decades perfecting the art of discovering, managing, and executing on every detail that goes into dressing the venue
Our 10,000 square foot facility in the heart of the Hudson Valley isn’t just a warehouse—it’s a laboratory of creativity and precision. Our showroom in Hudson is a canvas for your vision, a playroom to explore and experiment with different ways to translate your vision to the venue.
We curate an ever-evolving collection of thousands of high-end items spanning every style imaginable, from timeless elegance to cutting-edge modern, rustic charm to opulent glamour.
We collaborate with local artisans and master carpenters on one-of-a-kind pieces, like farm tables and bars.
And if we don’t have exactly what you envision? We’ll find it or have it made.
There is no scenario where we let a detail derail your vision.
With the fundamentals covered, we harness the art and deploy the science of bringing your vision alive in the venue.
THE ART OF VISION TRANSLATION
Every vision has its own fingerprint. Every venue has its own character and quirks. We help shape the venue to fit your vision – not the reverse.
Perhaps you already know every item you wish to place in the venue. Or perhaps your vision is still finding its form.
Every planner’s vision is different. Every planner’s style is different. Every planner’s method and preferences are different. Every planner’s expectations are different.
It’s why we never separate the vision from the visionary. Even if 95% of the translation is the same for every event, every vision, and every visionary – that 5% difference is everything.
That 5% is what makes your vision unique. That 5% is the difference between a great event and an unforgettable event.
It’s the same with the venue.
Every venue is the same raw canvas for every event. Perhaps your vision puts the venue front and center. But it’s a delicate balance between embracing the venue to inspire the vision and allowing the venue to bend your vision towards conformity.
It’s why translating your vision to the venue is more art than science.
It must be a harmonious dance between extracting your vision into the minutiae and giving both you and your vision room to stretch and evolve.
And it must see the venue as the canvas. It’s why we see our catalog not as tables and chairs or forks and knives, but as paints on a palette.
You are the artist. We are your collaborators. And every collaboration is unique.
THE SCIENCE OF VENUE TRANSFORMATION
When the day comes, planners love how we execute your vision with flawless precision and a near invisible footprint.
Behind the artistry of the translation lies the science of making the vision come alive.
Whether it’s ten guests or a thousand, every installation is a carefully choreographed experience. To start, every item, from the grandest of tents to the immaculately polished dessert fork, is not simply dropped off. It’s installed with precision, care, and speed.
But the marvel is how we blend in – how your venue is suddenly transformed, and you’ll barely notice us.
We take pride in our near invisible footprint. Because we understand what a gift it is for every planner and stakeholder. We understand you’ll be consumed with orchestrating everything else. The less focus and space we take up, the less stress and management you have on your plate.
But what about when things go wrong? What about the last-minute changes? The unforeseen circumstances?
FLEXIBILITY AND GRACE IN A RELIABLE PARTNER
Planners know we’re flexible, prepared with contingencies, and quietly confident when circumstances demand we improvise.
Every event is fraught with surprise changes and the unexpected. We understand that in the world of high-end events, change is the only constant.
That’s why we’re known for our ability to pivot at a moment’s notice. Whether it’s a last-minute style change or an unexpected increase in guest count, we’re equipped to handle it all.
But that all means nothing if we’re not there when you reach out. This is our concierge touch. This is one more way we help diffuse stress and keep everything on track. We’re there when you need us.
And for particularly demanding situations, Amy and Bryce personally oversee the resolution, ensuring that no detail is missed. We are with you at every step.
LEADERSHIP
Amy and Bryce, wife and husband, artist and scientist, become your collaborators.
At the heart of everything, you’ll find Amy and Bryce, the young, energetic team whose complementary skills and shared passion are redefining the event rental landscape.
Amy is the artist and the translator.
She brings her extensive background in high-end hospitality management, equipped with an intuitive understanding of you, the planner, and you, the person. She’s adept at turning abstract ideas into tangible experiences while making the process painless and enjoyable.
Bryce is the scientist and the orchestrator.
He embodies the perfect blend of hands-on experience and innovative thinking. He is the creative engineer and the master of on-the-ground problem-solving. His on-site ingenuity ensures that – regardless of the unexpected – even the most complex events unfold seamlessly.
He started working at Columbia Tent as a teenager, learning the business from the ground up, inside and out. But, he always saw the business could be more, and eventually purchased the business from the original owner.
And yet, when you begin to get to know them, you’ll notice a unique twist: While they are experts of their domains, Bryce is very much an artist and Amy a scientist.
In Bryce, you can see it in the creativity of his engineering, the intuitive connection he has with his team, and the flexibility of his problem-solving.
And, in Amy, you can see it in her command of the fine details, her understanding of the many predictable but complicated factors that can change on a whim, often deciding how successful an event becomes.
This wife-and-husband duo, this artist-and-scientist collaboration, represents a new generation of leadership in the industry, pushing boundaries while maintaining the highest standards of service every planner expects and deserves.
UNSOLICITED PRAISE FROM WEDDINGWIRE AND THE KNOT
A window into the experience of collaborating with us
“They are our go-to vendor for all things event rentals and tents”
“Where they really shine is their impeccable and professional customer service”
“Amy was extremely helpful with answering questions, making suggestions and getting our rental booked”
“Bryce and his crew were so friendly and the set-up/take down was flawless”
“They made time to take meetings and helped to add to an order that kept changing with no problem and ease”
“They are amazing to work with from a vendor to vendor prospective”
“As a planner, we were working hours away from our home base. Amy and Bryce were incredibly responsive, flexible and punctual”
“Responsive, responsible, dependable, accommodating & personal”
“I truly enjoy working from the start of our events to the finish!”
“Their new showroom is an excellent space to now work with clients. Bryce and Amy are always willing to help in any way they can”
“They are responsive, professional and so easy to work with”
“The creative options were incredible”
“The support was consistent and the final product was so beautiful!”
“They made the day look beautiful!”
“Such an incredible job managing our wedding rentals!”
“They were organized, prompt in communicating and always accessible and accommodating to our requests”
“Smooth and organized in every step of the way”
“They made it so easy for us to add or adjust items as needed and we were so appreciative for their support”
“Through their rentals, our wedding was everything we had envisioned and more”
“They worked closely with our vendors to make decisions on all rentals that would bring our vision to life, without our needing to be overly involved”
“They not only made us feel welcome but they genuinely took interest in our special day”
“They helped provide solutions for all of our questions, and they over delivered on everything!“
“Through every step of the process they were amazing”
“Without them our wedding would not have been the perfect day it turned out to be”
“Everything looked beautiful”
“Everything was beautifully set and put together in a very timely manner”
“Absolutely beautiful!”
“They made our day incredible!”
“One stop shopping with quality gorgeous products”
“They gave my daughter a fairytale wedding”
“They had everything we needed and so much more”
“They make the wedding planning effortless with their suggestions, schematic system for configuration of events, flexibility, and knowledge of the industry”
“Everything was beautiful and exactly as we had imagined”
“Everything was beautiful, and they were so easy to work with”
“I felt they were so honest and helpful in figuring out what we needed for our event vs. what we could skip or not need”
“Truly an amazing experience”
“I needed something in a pinch and they were able to get it for me no problem”
“Amy was incredibly responsive and helpful and making sure our delivery/pick-up schedule was not only seamless but also in conversation with our other vendors! They’re great!”
“We got tons of compliments from our guests on our look”
“They helped me work through the difficult decision of whether or not to install a tent with an uncertain weather forecast”
“Planning a wedding is a crazy time and it makes it a lot less stressful when someone is so quick to respond to you. I would recommend them 100 times over!”
“The final end result was everything I had imagined and then some!
“Truly, it may sound silly but all of the little details and small finishes really do make a difference so I am really grateful to Columbia Tent’s inventory and options I was given”
“Columbia Tent Rentals were so easy to work with”
“Helpful, flexible and everything went smoothly”
“We had a last min location change because of COVID and they made it so simple to change our order”
“They went above and beyond to make planning our wedding seamless”
“Amy was very helpful and willing to help me figure out what I needed for our wedding”
“I shopped around read all the reviews. I am more than happy that I went with Columbia Tent”
“They thought of everything down to the day of to make sure my guests were warm with unexpected cold weather”
“They’ve got the experience to make your dream wedding come true”
“Columbia Tent has pretty much everything you will need to hold an event, so you don’t need to shop around and coordinate rentals from a bunch of different places”
“My husband and I relied so much on Bryce and Amy’s professional expertise on what we needed for our wedding and they didn’t steer us wrong”
“Their attention to detail was exceptional”
“I called at least 10 vendors in the Hudson valley and Berkshire area that either wanted an arm and a leg, or were super gruff and told me what I wanted to do was not possible. I highly recommend Columbia Tent Rentals!”
“They gave us such confidence that they would help us execute a beautiful wedding without needing a third party, and we were absolutely right”
“We got literally everything – outdoor tent, ceremony chairs, dining chairs, tables, linens, plates, forks, glasses, etc. and I have no complaints with any of it”
“Everything was beautiful”
“Using Columbia Tent made my daughter’s wedding as stress free as possible”
“Everything is in beautiful condition and we got SO many compliments on how elegant everything looked”
“They went above and beyond for my wedding”
“They genuinely cared about our wedding, and wanted to help make it a special day”
“Amy made suggestions which made our event exceptional”
THE EXPERIENCE
Three ways to begin working with us on your next event.
If you know what you want – or even part of what you want:
Begin by exploring our catalog and building a wishlist. Once you’re ready, submit your wishlist, and we’ll contact you within a business day to introduce ourselves and begin the process.
If you’re not sure where to start and want inspiration:
Explore our many inspiration galleries of past events. If you find something you like, you can find it in our catalog or send us the link, and we’ll tell you what it is and help you take the next step.
Or, you can contact us and schedule a time to come by our showroom, where we’ll have fun exploring possibilities together as you sip a glass of champagne.
If you want us with you each step of the way:
You can connect with us by phone, email, or by submitting our contact form. We’ll start with taking a moment to get to know more about you and your event, and then we’ll take it from there.