IT’S NOT JUST OUR BEAUTIFUL CATALOG
The Planner’s
Rental House
Any Event Rental House in the Hudson Valley and Berkshires can make a beautiful event.
But planners choose us because our process reliably frees them from stressing over the details so they can focus more on the Vision.
Whether 250 guests or 25, we give you the luxury of space and time to transform your vision into an Unforgettable Event.
THE VISION THAT DRIVES US
To elevate the Event, elevate the Planner. To elevate the Planner, empower their Vision.
This is why we earn the loyalty of world-class planners. We get what they both need – and desire.
We’re never done innovating. We’re always working harder to make your life easier and your event more unforgettable.
OUR PROCESS
How we work together
Whether you’re a professional Planner of many decades or this is the first event you’re planning, we follow the same four-step process below and adjust it to your needs.
If you already know exactly what you want, we invite you to build your wishlist and submit to get a quote, or reach out to us.
1
Start with broad strokes
Like a painting, the first step is to give your Vision a rough foundation.
Browse our catalog and start adding items to your wishlist. Don’t hold back.
When you’re ready, submit your wishlist – even if it’s not complete or contains multiple options.
We guarantee we’ll touch base in within 2 business days, but often sooner.
If you’re not sure where to start, have questions, or want to schedule a visit to our showroom, don’t hesitate to contact us here.
2
Vision Translation
When we connect, we’ll dive deep into your ideas, ask the right questions, and listen carefully. This is the start of translating your vision into tangible elements.
We’ll go through however many calls it takes to fill in the details. We don’t rush this process. Instead, we create space for your Vision to find its true shape.
This is often when planners come into our showroom to see different options and layouts come to life.
When we’re all ready, we’ll craft a detailed, customized proposal including item selections, pricing, and preliminary layouts.
3
Logistics Hand-Off
We’ll take over and handle all logistical planning, from delivery schedules to setup plans, freeing you to focus on every other element of bringing your Vision to life.
If there are any changes on your end, let us know and we’ll adapt the proposal and plan. Anything we need from you, we’ll reach out.
If you prefer to have more hands-on management of logistics, that’s fine. We work with you, your approach, and your comfort level.
4
Venue Transformation
On the big day, our team of expert handlers and installers will transform your venue and bring your vision to tangible life.
Our specialty is perfect precision while staying nearly invisible, bringing your vision to life.
We’ll provide on-call support throughout your event, to ensure that no surprises get in the way.
After the event, we’ll come and take everything down without leaving a trace.
THE EXPERIENCE
The 21 Promises
driving our Process
These are the building blocks of our process. They form the backbone of the experience every Planner grows to expect, every time they work with us. Each one is a source of focus, innovation, and pride for us.
VISION TRANSLATION
The details will never dictate your Vision
VENUE TRANSFORMATION
Precision installation with minimal footprint
PLANNING AND LOGISTICS
Every detail possible managed for you
RELIABLE COMMUNICATION
Fast responses for fast-moving projects
EFFECTIVE COMMUNICATION
If you need to know, we make sure you know
EMERGENCY SERVICE
No matter where or when, we’ll be there
ESTABLISHING TRUST FIRST
Focused on your peace of mind, start to finish
SIMPLE QUOTE PROCESS
Getting you a quote quickly and painlessly
NO AVAILABILITY SURPRISES
If we say you’ll have it, you’ll have it
EXPANSIVE CATALOG
Thousands of items to “paint the Vision real”
CUSTOM ITEM SOURCING
Get the bespoke items for the unique aesthetic
ARTISAN ONE-OF-A-KIND PIECES
Tables and bars built for us by master crafstmen
COST MANAGEMENT
No surprise costs or price changes
CLEAN QUALITY INVENTORY
Immaculate condition, from tent to tableware
ALWAYS ON TIME
We always there when we say we’ll be
PROBLEM-SOLVING
Proactive and creative problem-solving
A COLLABORATIVE PARTNER
We feel like an extension of your team
VENDOR COORDINATION
We work directly with your vendors
REAL HUMANS
White glove luxury meets down-to-earth
FLEXIBILITY AND ADAPTABILITY
Last minute changes without the stress
CONCIERGE SUPPORT
Dedicated point person there when you need it
IN THEIR WORDS
The Experience
“They make the wedding planning effortless with their suggestions, schematic system for configuration of events, flexibility, and knowledge of the industry”
“Planning a wedding is a crazy time and it makes it a lot less stressful when someone is so quick to respond to you. I would recommend them 100 times over!”
“They gave us such confidence that they would help us execute a beautiful wedding without needing a third party, and we were absolutely right”
“I called at least 10 vendors in the Hudson valley and Berkshire area that either wanted an arm and a leg, or were super gruff and told me what I wanted to do was not possible. I highly recommend Columbia Tent Rentals!”
“They are our go-to vendor for all things event rentals and tents”
“I felt they were so honest and helpful in figuring out what we needed for our event vs. what we could skip or not need”
“Bryce and his crew were so friendly and the set-up/take down was flawless”
“Amy was incredibly responsive and helpful and making sure our delivery/pick-up schedule was not only seamless but also in conversation with our other vendors! They’re great!”
“They made time to take meetings and helped to add to an order that kept changing with no problem and ease”
a planner, we were working hours away from our home base. Amy and Bryce were incredibly responsive, flexible and punctual”
INSPIRATION GALLERIES
The Outcome
AN INVITATION FROM AMY & BRYCE
To All Planners
We get it.
Planners carry a lonely – and heavy – burden.
The responsibility for a perfect event is solely on your shoulders. Nobody else will bear the blame if the event is not an outstanding success. The stakes are always high.
But nobody else experiences the thrill you have when you pull it off. The payoff is worth it. It’s what keeps you going.
So you juggle the thousand details, orchestrate the vendors, manage expectations, while still managing to hold space for the Vision.
What would change if you experienced even a slight relief in your burden?
Dressing the venue, from start to finish, is one of the larger sources of details to manage – and an area where, if something goes wrong, the impact could be catastrophic.
So why isn’t your rental house doing more to help carry the load?
Event rental companies lack a focus on you – your vision, your time, your stress level, your workload, your focus – your happiness.
The event rental business is stagnant. It lacks imagination. It lacks innovation.
This is what sets us apart. This is why we often earn a Planner’s loyalty after our first collaboration together. We’ve evolved it into both an award-winning art and science, with incredible unsolicited testimonials to back up our claims.
And yet, it’s not enough. We’re constantly evolving, innovating, and looking to chip away even more of that load you carry.
What is the art and science? How do we do it? And what do people have to say about the results? Learn more here:
As you go through this site, look at our catalog and some past events in our “inspiration” section, our hope is you can see beyond the simple beauty of the events. Our hope is you can imagine how much easier and more delightful it was for the planner who worked with us.
We hope to share that experience with you, too.
With love,
Amy & Bryce
CHOOSE YOUR PATH
Explore what’s possible
If you know what you want – or even part of what you want:
Begin by exploring our catalog and building a wishlist. Once you’re ready, submit your wishlist, and we’ll contact you within a business day to introduce ourselves and begin the process.
If you’re not sure where to start and want inspiration:
Explore our many inspiration galleries of past events. If you find something you like, you can find it in our catalog or send us the link, and we’ll tell you what it is and help you take the next step.
Or, you can contact us and schedule a time to come by our showroom, where we’ll have fun exploring possibilities together as you sip a glass of champagne.
If you want us with you each step of the way:
You can connect with us by phone, email, or by submitting our contact form. We’ll start with taking a moment to get to know more about you and your event, and then we’ll take it from there.